Phitomas Sdn. Bhd.
Effective Date: October 17, 2024

This Data Protection Statement seeks to clarify the processing of your personal data in the context of a webinar organized by Phitomas Sdn. Bhd., including its subsidiaries and affiliates. Any information related to your participation will be treated as strictly confidential and accessed only by authorized employees. Phitomas and its group companies ensure that appropriate technical and organizational security measures are implemented to protect your information from accidental loss, misuse, unauthorized access, modification, and damage.

Data Collection
We may collect the following personal data when you register or participate in our webinar:

  • Registration Information: Name, email address, job title, company name, and other contact details.
  • Webinar Interactions: Attendance records, chat messages, Q&A inputs, polling responses, and survey feedback.
  • Technical Data: IP address, device details, and login information via Azure Active Directory to facilitate secure access.


Purpose of Data Processing
Your personal data will be used for the following purposes:

  • Manage registrations and provide access to the webinar.
  • Send event reminders, updates, and follow-up materials.
  • Analyze participation and gather feedback to improve future events.
  • Ensure smooth technical operations and troubleshoot issues.
  • Comply with applicable legal requirements and internal policies.


Data Sharing and Disclosure
We handle your personal data with care and confidentiality. It may be shared under the following conditions:

  • With Microsoft: For secure access via Microsoft Teams and Azure Active Directory.
  • Within Phitomas: For event coordination and follow-up communications.
  • With Partners: If the webinar is co-hosted, with confidentiality agreements in place.
  • With Legal Authorities: If required by law or to protect Phitomas’ legal interests.

Data Storage and Retention

  • Your data will be securely stored within Microsoft Azure’s cloud infrastructure.
  • We retain your information only as long as necessary to achieve the purposes outlined, or longer if required by law.

Your Data Protection Rights
You have the following rights:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request corrections to inaccurate or incomplete data.
  • Deletion: Request the deletion of your data unless retention is legally required.
  • Objection: Opt-out of non-essential communications at any time.

To exercise these rights, please contact us:

Email: privacy@phitomas.com
Phone: +603 7890 1389


Security Measures
We implement strict security protocols to protect your personal data, including encryption and access control systems. Microsoft Teams complies with GDPR and ISO 27001 standards to ensure data security.

Cookies and Tracking
Microsoft Teams may use cookies and tracking technologies to enhance platform performance. Please refer to Microsoft’s Privacy Policy for details: https://privacy.microsoft.com.

Updates to This Statement
This Data Protection Statement may be updated periodically. Any significant changes will be communicated through Microsoft Teams or via email.

Contact Us
If you have any questions or concerns regarding this Data Protection Statement, please contact us:
Phitomas Sdn. Bhd.
Email: privacy@phitomas.com
Phone: +603 7890 1389
Address: Suite 301, Block A, Level 3, Pusat Dagangan Phileo Damansara 1, No. 9, Jalan 16/11, Off Jalan Damansara, 46350 Petaling Jaya, Selangor Darul Ehsan, Malaysia.

Consent Clause
By registering for and attending the webinar, you confirm that you have read, understood, and agreed to this Data Protection Statement and consent to the processing of your personal data as described.